K–12 Open Educational Resources Collaborative: Request For Proposals (RFP)

REQUEST FOR PROPOSALS (RFP)

Submit a Proposal

Step 1: Letter of Intent

Letters of intent were due by January 9, 2015, 5:00 PM. The K–12 OER Collaborative will send notification to selected applicants inviting them to proceed in submitting a full proposal for each identified grade band and subject area.

Additional Resources

RFP Frequently Asked Questions

RFP Webinar

K–12 Open Curriculum for Mathematics and English Language Arts/Literacy

The K–12 OER Collaborative seeks proposals to create full-course, high-quality OER supporting K–12 mathematics and English language arts/literacy, aligned with state learning standards. Led by a group of eleven states, the K–12 OER Collaborative initiative is supported with expertise from state content specialists, the Council of Chief State School Officers (CCSSO), Creative Commons, Lumen Learning, The Learning Accelerator (TLA), Achieve, the State Educational Technology Directors Association (SETDA), the State Instructional Materials Review Association (SIMRA), and the Association of State Supervisors of Mathematics (ASSM).

These open resources will offer additional choice to local education agencies, significantly reduce expenditures for instructional materials, and provide much greater flexibility with quality educational content. States can adapt these materials to meet their particular needs using their own channels of review and development.

 PRE-PROPOSAL WEBINAR:  December 3, 2014, 10:00 AM (Pacific)
 LETTER OF INTENT DUE DATE (required):  January 9, 2015, 5:00 PM (Pacific)
 PROPOSAL DUE DATE (invitation only):  February 20, 2015, 5:00 PM (Pacific)
 PHASE I CONTRACTS (PROTOTYPE UNITS) AWARDED:  No later than March 20, 2015
 PROTOTYPE UNIT DUE DATE:  June 19, 2015
Contracts for Phase II (full-development) will be awarded after the review of the prototype units created by successful contractors in Phase I. Milestone due dates will be established prior to Phase II awards with an expected development cycle of one year.The K–12 OER Collaborative reserves the right to revise the above schedule.

 

ELIGIBILITY:
This procurement is open to those applicants who satisfy the minimum qualifications stated herein and are available for work in the United States of America.

CONTACT INFORMATION:
Questions about the RFP should be directed to:

Jennifer Wolfe

Partner, The Learning Accelerator
jennifer.wolfe@learningaccelerator.org


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Contents

Appendix A: Common Core State Standards and Publishers’ Criteria

Appendix B: Instructional Material Evaluation Rubrics

Appendix C: Letter of Intent Template

Appendix D: Proposal Review Rubric

Appendix E: Definitions

Appendix F: Reference Resources

Introduction

Definitions

All definitions for the purposes of this RFP may be found in Appendix E.

Background: K–12 OER Collaborative Project

The K–12 OER Collaborative is an initiative led by a group of eleven states with the goal of creating full-course, high-quality open educational resources supporting K–12 mathematics and English language arts/literacy. The Collaborative is supported with expertise from state content specialists, the Council of Chief State School Officers (CCSSO), Creative Commons, Lumen Learning, Achieve, the State Educational Technology Directors Association (SETDA), the State Instructional Materials Review Association (SIMRA), and the Association of State Supervisors of Mathematics (ASSM).  Initial coordination and funding are provided by The Learning Accelerator  (TLA).

Utah, Washington, and Idaho were the initial steering committee states for the K–12 OER Collaborative. Other states supporting the project include California, Minnesota, Montana, North Carolina, Oregon, and Wisconsin. These states will provide K–12 teachers and content experts to participate in the review of all phases of the project.

The first phase of this RFP will be managed by The Learning Accelerator. TLA is a nonprofit organization whose mission is to accelerate the implementation of high-quality blended learning in districts across America. OER are aligned with their areas of focus. Contracts for the creation of prototype units will be issued by TLA on behalf of the K–12 OER Collaborative. After the creation and review of the prototype units, the project will transition to a new nonprofit organization specifically formed to steward the creation and ongoing development of these resources.

These resources will offer more options to local education agencies, significantly reduce expenditures for instructional materials, and provide much greater flexibility with high-quality educational content. State and local education agencies can adapt these materials to meet their particular needs using their own channels of instructional materials review.

Materials will be created through this competitive RFP process per the specifications of the participating states. The materials developed as part of this project may build on existing OER or be newly created. The goal is that the resulting OER offer the full range of instructional supports and Common Core State Standards (CCSS) alignments that best meet the needs of educators and students. These materials will be openly licensed and available for free in both digital and printable formats.

Purpose

The K–12 OER Collaborative seeks proposals to create full-course OER in the following areas:

  • K–2 English Language Arts/Literacy
  • 3–5 English Language Arts/Literacy
  • 6–8 English Language Arts/Literacy
  • 9–12 English Language Arts/Literacy
  • K–5 Mathematics
  • 6–8 Mathematics
  • 9–12 Mathematics — Integrated/International Pathway (Secondary Mathematics I, II, III)
  • 9–12 Mathematics — Traditional Pathway (Algebra 1, Geometry, Algebra 2)

Applicant Qualifications

It is critical that development teams submitting proposals for this RFP have:

  • Deep understanding of the shifts that the CCSS requires of teachers and students.
  • Instructional materials development experience.
  • Content area expertise.
  • Experience with grade band content progression and vertical alignment between grades to ensure coherence.
  • K–12 teacher involvement in the instructional materials creation process.

Project Phases

Phase I: Rapid Prototype Unit Development

Selected applicants will receive a short-term contract to complete a 2–3 week sample unit. These prototypes will be reviewed for alignment to CCSS by teams of K–12 educators and openly available for public review and feedback.

Phase II: Full-Course Development

Based on reviews of Phase I prototypes and contingent on available funding, selected applicants will be awarded contracts for Phase II of the project. The K–12 OER Collaborative anticipates issuing one contract for each of the eight grade band/content areas indicated in the Purpose section of this RFP.

During this phase, selected contractors will develop full-course open curricula that cover each of the individual courses in the grade band/content area addressed by their proposal. This will involve a development cycle of up to one year, with each unit being reviewed, as it is created, by teams of K–12 educators.

Scope of Work

All curricula created as a result of this project must:

  • Meet the CCSS Publisher’s Criteria for Mathematics and English Language Arts/Literacy as measured by the Instructional Materials Evaluation Tool (IMET) and the Educators Evaluating Quality Instructional Products (EQuIP) rubric. See Appendix A.
  • Emphasize the key areas of focus within each course.
  • Address the progression of learning skills and vertically articulate content with other courses to ensure coherence.
  • Contain accurate content, free of bias or advertising:
    • Where appropriate, present balanced but differing views of issues, controversial or otherwise, in order that students may develop critical analysis and informed decision making skills.
    • Be free of gender, race, class, and other forms of bias, recognizing that under certain circumstances, biased materials may be employed in order to teach about bias in historical or contemporary contexts.
  • Meet accessibility standards for the provision of appropriate, high-quality instructional materials to all students with disabilities. See Appendix B.
  • Meet the technical specifications of the File Delivery and Metadata sections of this RFP.
  • Adhere to the Copyright and Licensing requirements detailed in this RFP.

Deliverables

The materials must include, but are not limited to:

    • A complete set of instructional materials for the given grade levels and subject area(s).
    • All instructional components and supports necessary to be rated as “exemplar” (or equivalent) in the evaluation instruments listed in Appendix B.
    • Teacher materials that inform and support implementation, including:
      • Brief unit overviews detailing alignment with specific standards. For mathematics resources, identification of the clusters and Standards for Mathematical Practice addressed by each unit.
      • Instructional adaptations for students with varying needs (e.g., special needs, English language learners, highly capable). These should not necessarily be discrete materials for specific populations, but may be strategies, activities, multimedia, and other resources that allow teachers to differentiate and provide multiple entry points and challenges for students.
      • Research-based instructional practices to support student learning and engagement.
      • Questions that elicit high cognitive demand, reasoning, and productive student discourse.
      • User’s guide focused on the structure, content, features, and functions of the materials with a help feature where users can find answers to specific problems they encounter in navigating and accessing the materials.
      • A coherent assessment strategy, including performance tasks with student work examples, formative assessments, unit-level summative assessments, and rubrics to help teachers understand and interpret student performance.
    • Interactive and multimedia elements, where appropriate, that support quality teaching and learning.
    • Grade-level appropriate resources and strategies to help families support students with their learning and homework.
  • English Language Arts/Literacy only:
  • Mathematics only:
    • Mathematics materials demonstrate a balance of conceptual understanding, procedural fluency, and authentic applications across classroom activities, rich tasks, assessments, etc. Problem sets should include solutions, and when appropriate, student work samples and outcomes to help teachers understand intended learning and orchestrate meaningful classroom discourse.

Technical Specifications: File Delivery

All materials submitted in response to this RFP must meet the following technical requirements to ensure that downstream users can exercise the rights to reuse, revise, and remix guaranteed by the open license required for this procurement:

  • Core texts must be delivered in the EPUB3 format.
    • Mathematical equations must be encoded using a textual format, such as MathML, ASCIIMath, or LaTeX. If MathML is used, the MathML equation must also be annotated in ASCIIMath or LaTeX for ease of editing. Equations may not be delivered in non-editable image formats.
  • Supplemental materials may be delivered in other formats, with the following requirements:
    • All materials must be fully compatible with modern web browsers, including, at a minimum, Firefox (version 25 or higher), Chrome (version 31 or higher), Safari (version 5.1 or higher), and Internet Explorer (version 9 or higher) without requiring additional plugins.
  • Source files must be provided for all materials. “Source files” means the preferred form of the materials for making modifications to them. Content may be made available in multiple formats, but at least one of these formats must be the source file.
    • EPUB is considered a source file format, although source files must also be available for any embedded images, video, audio, or interactives.
    • For other documents: Source file formats include HTML, XML, Microsoft Office files (e.g., .docx., .pptx, etc.) and other editable document files. An example of a format not considered a source format is a PDF, as they cannot be meaningfully edited.
    • For images: Source files must be shared for images (e.g., Adobe Photoshop files with layers intact).
    • For video: Source video formats include MP4 (H.264), MOV, OGM, WEBM, FLV, and AVI.
    • For audio: Source audio formats include MP3, OGG, FLAC, and WAV, Theora and MP4.
    • For interactive elements: Interactive elements should not be created in Flash, but must use open technologies like HTML5 and Javascript.

Technical Specifications: Metadata

All content produced must include metadata to facilitate sharing and discovery. The standards and practices for describing educational resources are evolving, and may change during the contract period. Developers should be prepared to adjust their metadata, if needed.

Resources should be described using properties from Learning Resource Metadata Initiative (LRMI)/schema.org and use the controlled vocabulary defined by the Common Instructional Tagging Initiative (.xlsx). (About the Common Instructional Tagging Initiative [.docx].)

Specific expressions of metadata will depend on the format of the resource:

  • Metadata in EPUB should use the Dublin Core Metadata Element Set in the content.opf file.
  • Metadata for supplemental resources should be described on an HTML page using microdata or RDFa formats.
  • Metadata should also be generated in JSON for submission of the resources into the Learning Registry.

All metadata submitted in response to the RFP must be dedicated to the public domain using the CC0 public domain dedication .

In order to stay abreast of changes in this area, developers may wish to connect with existing communities around the following projects:

Revisions and Corrections to Units in Development

The K–12 OER Collaborative reserves the right to require successful contractors to make modifications to the materials based on the results of evaluations during Phase II. See the Evaluation Process for Work in Progress section for more details. Contractors will be contacted with reviewer feedback regarding alignment and given a specified time to revise and resubmit for review. Units will not be considered final until accepted by the K–12 OER Collaborative.

Progress Meetings

In addition to providing deliverables based upon the schedule outlined in the contract, successful contractors are responsible for quarterly status meetings with the K–12 OER Collaborative. These will include at least one in-person event as well as progress reports and virtual meetings. Meetings may also include communication with other contractors to align and coordinate efforts and ensure coherence across grade bands.

General Information for Proposal Applicants

RFP Coordinator

All communications concerning this RFP must be directed only to the RFP Coordinator via email. Any other communication will be considered unofficial and non-binding on the K–12 OER Collaborative. Communication directed to parties other than the RFP Coordinator may result in disqualification of the applicant.

Jennifer Wolfe

Partner

The Learning Accelerator

jennifer.wolfe@learningaccelerator.org

Estimated Schedule of Procurement

K–12 OER Collaborative Issues RFP November 19, 2014
Pre-Proposal Webinar and Q&A December 3, 2014, 10:00 AM (Pacific)
Letter of Intent Due Date (required) January 9, 2015, 5:00 PM (Pacific)
Proposal Submission Invitation No later than January 16, 2015
Proposals Due February 20, 2015, 5:00 PM (Pacific)
Phase I (Prototype Unit) Contract Awarded No later than March 20, 2015
Prototype Unit Due Date June 19, 2015
Contracts for Phase II (full-development) TBD – see Period of Performance below

The K–12 OER Collaborative reserves the right to revise the above schedule

Period of Performance and Payment

Two types of contracts will be awarded during the course of this project— Phase I (rapid prototype) and Phase II (full-course development).

Phase I: Rapid Prototype Contract

The period of performance of any Phase I contract resulting from this RFP is tentatively scheduled to begin on or about March 20, 2015 and end on or about June 19, 2015.

Payment for Phase I contracts will occur upon delivery and approval of the prototype unit.

Phase II: Full-Development Contract

The period of performance of any Full-Development contract resulting from this RFP is tentatively scheduled to begin after the review of the Phase I prototype units and is contingent on available funding. Developers will have one year from the contract award to complete the work. Development timelines and milestones will be established prior to Phase II contract awards.

Payment for Phase II contracts will occur quarterly based on the developer meeting the agreed-upon deliverable timetable. Upfront payments of up to 10% of the contract costs may be available to vendors with exceptional start-up costs.

The Learning Accelerator will initially hold the copyright on all new materials produced as a result of this project. Existing materials subject to copyright that are incorporated into the materials produced or delivered for this project will remain copyrighted by the original owner, and are subject to the licensing terms below.

All materials delivered in response to this RFP, with the exception of metadata as described in the Technical Specifications, must be openly licensed under the Creative Commons Attribution International 4.0 (“CC BY 4.0”) License: creativecommons.org/licenses/by/4.0.

Supplementary materials which are not CC BY 4.0 licensed may be incorporated as links with proper attribution provided. However, these materials will not be considered in reviews of content coverage and quality. There must be a complete set of materials that meets all criteria in this RFP that are CC BY 4.0 licensed.

English language arts/literacy resources may reference widely available copyrighted materials, such as novels. Excerpts under copyright may be included only as permitted by fair use doctrine or if the copyright holder has licensed the materials under a Creative Commons Attribution license. See guidelines from the US Copyright Office.

Addenda and Amendments to the RFP

In the event it becomes necessary to revise any part of this RFP, addenda will be published on the K–12 OER Collaborative website at: k12OERcollaborative.org.

Responses to relevant incoming applicant inquiries will be posted on a FAQ page on the website above. The published applicant questions and K–12 OER Collaborative answers, and any other pertinent information, shall be considered an addendum to the RFP and placed on the website. It will be the responsibility of the interested applicants to check the K–12 OER Collaborative website periodically for RFP addenda and updates.

Proposal Submission and Evaluation

Flowchart of Submission and Award Process

Step 1: Letter of Intent Due January 9, 2015

All applicants must submit a Letter of Intent to the K–12 OER Collaborative using the link provided below. The information that it contains allows staff to estimate the potential review workload and includes the following:

  • Identification of the grade level(s) and subject(s) the applicant proposes to deliver.
  • Verification that all materials delivered will comply with the identified copyright and licensing requirements.
  • Acknowledgement that the applicant understands the project requirements.

A copy of the specific Letter of Intent questions may be found in Appendix C.

Letter of Intent Submission:

goo.gl/forms/gohdUxE5Gw

Letter of Intent Evaluation:

Letters of intent received by the deadline will be reviewed for completeness by K–12 OER Collaborative team members.

On January 16, 2015, the K–12 OER Collaborative will send notification to selected applicants inviting them to proceed in submitting a full proposal for each identified grade band and subject area.

Step 2: Submission of Proposals (Invitation Only) Due February 20, 2015

The complete K–12 OER Collaborative proposal consists of a Management, Technical, and Cost Proposal. Questions for all sections are provided below. All sections must be completed online using a link that will be provided to invited applicants. Unsolicited proposals will not be accepted.

If an applicant indicated responding to multiple subject/grade bands on the Letter of Intent, the applicant must submit a separate proposal for each subject/grade band.

Proposal Questions

Management Proposal

  1. Team Structure: Provide a description of the development team’s roles and percent of time devoted to project. State whether these individuals are currently in place or will need to be hired. If your project will be using external subcontractors or consultants, detail their responsibilities. (500 words)
  2. Work Plan and Timeline: Provide a detailed work plan that includes all project objectives and the proposed activities necessary to accomplish the scope of work defined in this RFP. Include a detailed breakdown and timeline for the delivery of each unit for every full course covered in the grade band/content area for which you are applying. Timeline should factor in strategy for unit revisions based on reviewer feedback. (max 10 pages)
  3. Team Strategy: Describe your strategy to manage collaboration between internal team members, any subcontractors, and propose a way to collaborate with other funded project developers to ensure instructional material coherence within and across grade bands. (500 words)
  4. Monitoring Progress/Accountability: Define your strategy for monitoring progress towards project completion within timeline and budget parameters. Clearly outline your plan for mitigating risks to this goal. (500 words)
  5. Innovative and Research-based Approach: Provide an example of your organization’s innovative approach to supporting teaching and learning and the research base supporting that approach. (500 words)
  6. References: List contact information for three references.

Technical Proposal

  1. Team Qualifications: Provide a description of the development team’s qualifications (including any subcontractors). Provide a copy of resumes/CVs of no more than two pages for each staff member and subcontractor making significant contributions to the project. (500 words and uploaded resume/CVs)
  2. Teacher Involvement: Describe the role of K–12 teachers in the development process. (500 words)
  3. Project Approach/Methodology: Provide a clear, concise, and comprehensive outline of the applicant’s approach to and vision for the creation of CCSS aligned resources. This section should address the strategy to engage students around content and include the deliverables outlined in the scope of work. The approaches should convey a pedagogy supported by existing research. (2,000 words)
  4. Progression of Learning: Explain how you will ensure the materials follow a progression of learning within and between grades. Reference the resources and current research you will use to identify this progression. For high school materials, identify what resources and research you will use to determine the content within a given course. (1,000 words)
  5. Experience/Past Performance: Describe your organization’s previous experience with instructional materials development. Provide links to materials and if available, any review information and/or efficacy data. Focus on any work developing mathematics and/or English language arts/literacy instructional materials for K–12 aligned with the CCSS. (1,000 words)
  6. Adaptation of existing resources: If your proposed resource is based on material that currently exists, provide details about the existing materials, including links to resources. Although the existing materials may be OER and/or copyrighted, confirm that the new adaptation will comply with the open licensing terms of this RFP (see Copyright and Licensing section). (1,000 words)
  7. Additional Resources: Include a plan for the development/usage of any additional openly licensed digital resources to supplement the curricula (e.g. video, simulations, interactive elements).

Cost Proposal

  1. Total project cost: Identify all costs necessary to accomplish the tasks and to produce the deliverables under the Scope of Work of this RFP. Provide a detailed breakdown and justification for each expenditure category. Allowable expenses may include:
  • Personnel
  • Equipment
  • Travel
  • Materials and Supplies
  • Consultant/Subcontractor Services
  • Computer Services
  • Others as detailed in the budget justification
  1. Cost for one rapid prototype unit: Identify all expenses necessary to produce a 2–3 week unit as specified by the Rapid Prototyping of Sample Unit section of this RFP. Provide a detailed breakdown and justification for each expenditure category.

Proposal Evaluation

Responsive proposals will be evaluated in accordance with the requirements stated in this solicitation and any addenda issued. All complete proposals received by the deadline will be reviewed with the Proposal Review Rubric in Appendix D.

Content experts from participating K–12 OER Collaborative states will review the Technical Proposal section of all submissions.These state scores will be averaged and combined with K–12 Steering Committee scores of the Management and Cost Proposal to determine the ranking of proposals in each grade band/content area.

The K–12 OER Collaborative reserves the right to meet with top scoring applicants at any stage of the review process for an online presentation. If the K–12 OER Collaborative elects to hold a presentation, finalists should be advised that this presentation may be a significant factor in the final determination of a selected contractor. References will also be contacted for additional input.

The evaluation process is designed to award this procurement not necessarily to the project of least cost, but rather to the applicant whose proposal best meets the requirements of this RFP according to the discretion of the K–12 OER Collaborative. However, applicants are encouraged to submit proposals that conserve fiscal resources.

Phase I Contract Award

The applicants submitting the responses most advantageous to the K–12 OER Collaborative will be declared the successful contractors for Phase I. Phase I successful contractors will receive short-term contracts reflecting the estimated development cost of a prototype 2–3 week unit. This notification is anticipated to occur no later than March 20, 2015.

Selected applicants will be expected to complete the contracting process within 2 weeks of notification.

Step 3: Rapid Prototyping of Sample Unit Due June 19, 2015

Successful Phase I contractors will deliver one 2–3 week unit as specified by the Scope of Work section of this RFP. Only one unit from one of the full-courses in the target grade band will be requested.

Sample units must cover the topics listed below and align to an appropriate set of CCSS standards. If a specific standard is listed, it must be included in the set of targeted standards.

  • K–2 English Language Arts/Literacy
    Reading Foundations –  1.3D (within a language arts lesson).
  • 3–5 English Language Arts/Literacy
    Close reading lesson(s) (one or more texts) with text-specific questions and an aligned informational/opinion writing task that requires evidence from the text(s).
  • 6–8 English Language Arts/Literacy
    Close reading lesson(s) (one or more texts) with text-specific questions and an aligned informational/opinion writing task that requires evidence from the text(s).
  • 9–12 English Language Arts/Literacy
    Close reading lesson(s) (one or more texts) with text-specific questions and an aligned informational/opinion writing task that requires evidence from the text(s).
  • K–5 Mathematics
    Build Fractions From Unit Fractions – 4.NF.B
  • 6–8 Mathematics
    Analyze proportional relationships and use them to solve real-world and mathematical problems.—7.RP.A
  • 9–12 Mathematics – Integrated/International Pathway (Secondary Mathematics I, II, III)
    Understand similarity in terms of similarity transformations—HSG.SRT.A
  • 9–12 Mathematics – Traditional Pathway (Algebra 1, Geometry, Algebra 2)
    Understand similarity in terms of similarity transformations—HSG.SRT.A

Prototype Unit Evaluation

Prototype units will be evaluated in accordance with the requirements stated in this solicitation and any addenda issued.

All prototype units will be evaluated by teams of K–12 educators from across the country using the EQuIP rubric for Mathematics or English Language Arts/Literacy in grades K–2 or grades 3–12.

File formats and licensing will be checked by K–12 OER Collaborative team members for compliance with the requirements outlined in the Copyright and Licensing and Technical Specifications: File Delivery sections of this RFP.

See Appendix B for all review rubrics.

The K–12 OER Collaborative reserves the right to meet with top scoring applicants at any stage of the review process for a virtual presentation. If the K–12 OER Collaborative elects to hold a presentation, finalists should be advised that this presentation may be a significant factor in the final determination of an apparent selected contractor for Phase II.

Final Phase II Contracts Awarded

The K–12 OER Collaborative intends to award one Phase II contract in each grade band/content area contingent on available funding.

  • Contract dates, development timelines and milestones will be established prior to contract award.
  • Prior to final contract with developer, the K–12 OER Collaborative reserves the right to modify rubrics or add additional rubrics based on suggestions from instructional material review experts.

Selected contractors will be expected to complete the contracting process within 30 days of notification.

Selected contractors will develop full-course curricula for each of the K–12 courses in the grade band they were awarded. Successful contractors will be expected to submit developed content based on the schedule agreed upon by the K–12 OER Collaborative and the contractor. Full development should be completed no later than one year from the contract award.

Unsuccessful applicants may request a debriefing conference following the award of the Phase II contracts.

Evaluation Process for Work in Progress

Prior to acceptance by the K–12 OER Collaborative, all materials produced will be evaluated by teams of K–12 educators from across the country. See Appendix B for links to the rubrics which will be used to evaluate developed resources. Specific, actionable feedback will be provided to the contractor according to timelines agreed upon by the contractor and the K–12 OER Collaborative.

  • As they are created, each unit produced will be evaluated by content evaluation teams using the appropriate EQuIP rubric.
  • As they are created, digital elements within each unit which involve interactivity will be evaluated with the Achieve OER Rubric V: Quality of Technological Interactivity.
  • Each full-year course will be evaluated using the Student Achievement Partners Instructional Materials Evaluation Tool (IMET) for Mathematics or English Language Arts/Literacy. This evaluation will occur when the full-year course is completed.
  • Each full-year course will be evaluated using the accessibility standards listed in Appendix B to ensure the result is fully accessible. This evaluation will occur when the full-year course is completed.

Additional Terms and Conditions

Most Favorable Terms

The K–12 OER Collaborative reserves the right to make an award without further discussion of the proposal submitted. Therefore, the proposal should be submitted initially on the most favorable terms which the applicant can propose. There will be no best and final offer procedure. The K–12 OER Collaborative reserves the right to contact an applicant for clarification of its proposal.

Subcontracting

Contractors may subcontract to provide specific expertise. For example, development teams that do not currently have the in-house expertise to provide materials that meet the technical specifications should consider partnering with subcontractors to assist. Outline all subcontractor roles in the management proposal submitted as part of the application process.

Primary developers must obtain written verification that all subcontractors have agreed to the licensing and copyright terms of this RFP.

Costs to Propose

The K–12 OER Collaborative is not liable for any costs incurred by prospective proposers prior to issuance of or entering into a contract. Costs associated with developing the proposal and any other expenses incurred by the proposer in responding to this RFP are entirely the responsibility of the proposer, and shall not be reimbursed in any manner by the K–12 OER Collaborative.

No Obligation to Contract

This RFP does not obligate The K–12 OER Collaborative to contract for services specified herein. The K–12 OER Collaborative retains the right to determine whether any deviation from the requirements of this RFP is substantial in nature and may reject in whole or in part any and all proposals, waive minor irregularities, and conduct discussions with all responding bidders.

The K–12 OER Collaborative also reserves the right to cancel or to reissue the RFP, in whole or in part, prior to execution of a contract without penalty.

Rejection of Proposals

The K–12 OER Collaborative reserves the right at its sole discretion to reject any and all proposals received without penalty and not to issue a contract as a result of this RFP.

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